Job Information
Universal Engineering Sciences Administrative Assistant in Port St. Lucie, Florida
Overview
Universal Engineering Sciences (UES) is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope services.
Summary
The Administrative Assistant is a key role, responsible for assisting the Geotechnical Department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment
• Lifting and/or occasionally moving up to 35 lbs. can be expected, with or without reasonable accommodation.
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing, with or without reasonable accommodation.
• Work is normally performed in a typical interior/office work environment.
• This is not a remote position. This role will be based on the selected job posting location.
Essential Duties and Responsibilities:
Proficiently operate a computer
Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player
Answers client questions and assists them promptly
At project completion, scans the complete file into the document storage system
Knowledge and usage of proper format, grammar, spelling, and punctuation
Handle special client requests regarding typing and billing
Assembles and distributes work according to project deadlines
Regular attendance is required
Follows safety procedures
Other duties may be assigned
Required Qualifications:
Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria), may or may not be required to perform the duties and responsibilities of the role
Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
Experience working with Microsoft Office programs
Ability to learn other operating systems
Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients
Computer skills sufficient to operate a laptop, including sending and receiving emails
Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals
Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form
Preferred Qualifications:
High school diploma or general education degree (GED) preferred
Ability to type 45 wpm
Previous experience in an A/E/C firm
Team: Geotechnical Department
Work Type: Full-Time
Location Type: onsite
Universal Engineering Sciences
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