HR and Finance Professional - 33081 University Staff

Description

Finance and HR Professional

Innovation Program, The College of Letters, Arts and Sciences

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

The University of Colorado Colorado Springs (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=https://hr.uccs.edu/work-at-uccs) (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a Finance and HR Professional to join our team! UCCS offers a diverse and inclusive learning environment that fosters innovation, growth, and the holistic development of its students. The work location for this position is hybrid. This position is exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

At the base of the Rocky Mountains, Colorado Springs (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=https://www.visitcos.com/) is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery—a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary/Pay Range : $20,094-$25,928. Compensation will be commensurate upon experience and qualifications.

Benefits at a Glance (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=https://hr.uccs.edu/employee-benefits)

At UCCS, our employees are our most valued asset. We're proud to offer:

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.

• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.

• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.

• Further Your Education: Avail nine waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.

• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.

• Want to know your total compensation? Use our calculator (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=https://www.cu.edu/employee-services/collaborative-hr-services/cu-campuses/total-compensation-calculators) to get the complete picture!

Summary

This position is a 50% appointment and eligible for benefits. The Innovation Program invites applicants to apply for the Finance and HR Professional at the University of Colorado Colorado Springs. The Finance & HR Professional will provide administrative, academic, financial, technical, and business-related services to support BI's teaching, research, and outreach activities by creating systems and efficiencies and internal controls in the accounting, budget, personnel, and office administration systems.

Essential Functions

The duties and responsibilities of the position include, but are not limited to:

• Accounting, financial planning, and reporting-program fiscal manager.

• Relieving the chair of technical budget processes, purchasing, and requisitions on behalf of and in support of the program by forecasting and anticipating budget and operational needs; serving as the program fiscal manager in preparing budgets, purchases, and requisition documents; overseeing compliance and budget and procurement rules and guidelines, recommending adjustments to remain within overall budget limitations, and interpreting budget materials, guidelines, and processes; overseeing, interpreting, and adjusting, by journal entry program journals, on a monthly basis, for general funds, start-up, revenue, and Sponsored Programs (fellowships, awards, stipends, and internal/external funding such as grants-federal, private, public, and university) and performing fiscal year-end close of the BI budgets.

• Awareness of the responsibilities, expectations, and understanding of the often-times minute, inter-relational aspects of the administrative functions of the program(s), college, campus, and university processes, which keep these institutions functioning in a healthy, orderly, legal, and effective manner.

• Understanding fund and business accounting principles and the tools, processes and procedures, and personnel to maintain a fiscally healthy university, college, and program unit

• Maintain and support the BI programs by providing a front desk presence, to assist, support, and provide first contact for/to the university, college, administration, faculty, students, staff and the general public, and any other area of the university or campus, while creating, organizing, managing and processing administrative documents to support all areas of assigned university, college, program, staff, faculty and student responsibilities.

• Program office management.

• Program administrative liaison to the university and the College of Letters, Arts, & Sciences.

• Human Resources and Student Employment Liaison-PPL.

• Responsible for all aspects of hiring-processing contracts; monthly, bi-weekly, and hourly pay; FTE vs. Percentage of Time vs. Standard Hours; creating a position, funding a position, payroll-tracking, work hours-general payroll, and grant fund-restricted; academic year, Weekend University, credits vs. contact Hours; earning codes and pay groups; speedtypes; faculty offloads; overloads vs. additional pay; hiring, processing, and tracking varieties of instructor overloads; lecturers, student employees, GTAs, volunteers, and POIs; reporting-PAM reports; maintenance of records, audits, logs; late pay; terminations; Job List; Cherwell; HCM; ever-changing processes, policies, requirements, and expectations; tracking processes is critical (create multiple tracking logs and keep them as up-to-date as possible).

• Making hiring, evaluation, student, and faculty-support decisions, with regards to payment processes and procedures, specific to the particular source or sources of the payroll funding, grants-federal, state or campus awards, scholarships, stipends with regard to speedtype and account selections, funding and spending limits, and hiring restriction.

• Respond to requests for assistance (such as making room reservations for, and note-taking at program meetings, scanning, ordering exam copies, printing out research or course materials, setting up virtual meetings, etc.), supplies, orientation, hiring, and information for all above, as presented; purchases-using the specific form of purchasing mechanism, inventory and make available program instructional, testing and support supplies, and equipment; trouble-shoot and maintain office equipment: Xerox copier/scanner, fax, and telephones as needed or requested; provide a variety of clerical support such as facilities, building, and program, and OIT work requests; cash control; create and submit all administrative purchase orders and Bursar's transactions; set up speedtypes, travel arrangements, and reimbursements; emailing students,; maintain all employee, instructor, and ST files; manage building and program key access.

• All the above require timely preparation, response, judgment, follow-through, and knowledge of policies, processes, procedures, and resources.

• Accomplish shared tasks and understand the resources available to complete the connected requirements and tasks.

• Other duties as assigned.

Knowledge, Skills, and Abilities

• While this position is largely process-focused, it requires critical thinking skills, analytical skills and application, discretion, judgment, knowledge, ingenuity, drive, focus, and sheer determination to complete the job and keep the college, program, faculty, students, and staff records and processes up to date and accurate on an on-going basis and to achieve the university, college, and program's objectives.

• Advanced interpersonal, organizational, and creative problem-solving skills.

• Advanced oral and written communication skills.

• Accounting, financial management, spreadsheets, ability to generate financial reports.

• Knowledge of recruitment efforts and other human-resource related activities.

• Technologically literate and proficient with Microsoft Office Suite and standard social media platforms.

• Ability to learn quickly and build upon knowledge acquired in training.

• Ability to represent the program in person and virtually in a professional, welcoming manner when communicating with potential and existing faculty, staff, students, and community members.

• Ability to adapt to changing work priorities based on the needs of the unit.

• Ability to plan and organize event

• Ability to design and update marketing materials like flyers and newsletters.

• Ability to maintain strict confidentiality and exercise discretion.

• Ability to meet deadlines and manage multiple concurrent projects.

• Ability to develop and implement effective business processes and solutions.

• Ability to work independently with attention to detail.

• Ability to work collaboratively and collegially with others in a multi-cultured environment.

• Ability to work independently and efficiently process exceptions to standard procedures.

• Ability to keep pace in an active and highly regulated environment.

Qualifications

Minimum Qualifications

Applicants must meet minimum qualifications at the time of hire.

• A Bachelor's degree. Progressive professional experience can substitute for a degree on a year-for-year basis.

Preferred Qualifications

• Experience in establishing internal controls for financial and human resource activities

• Financial tracking and reporting, and processing human resource actions

• Experience with website management and updating

• Experience working in higher education

• Peoplesoft Financial and Human Resource Management experience

• Experience designing/updating marketing materials/social media

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit. Employee is occasionally

required to move. Tasks may involve looking at a computer screen continuously for long periods of time. The

employee may occasionally lift and/or move up to 10 pounds.

Tentative Search Timeline

• Priority will be given to applications submitted by May 23, 2024.

• Potential interview dates: the week of June 3, 2024.

• Potential start date: July 1, 2024.

UCCS is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Under the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

UCCS is committed to providing reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify our office at hrhelp@uccs.edu (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=hrhelp@uccs.edu) .

Special Instructions to Applicants: Applications submitted by May 23, 2024 by 5pm MDT will receive full consideration. Applications submitted through email or surface mail will not be considered. cu.edu/cu-careers (job #: 33081) Official transcripts will be required upon hire. If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=cucareershelp@cu.edu) . Job-related inquiries should be directed to the posting contact Angus Chassels at achassel@uccs.edu (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=achassel@uccs.edu) . Application Materials Required: Cover Letter, Resume/CV Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications. When submitting the materials, check the Job Specific Attachments box next to each document in order for the search committee members to see your materials.

Job Category : Business Services

Primary Location : Colorado Springs Department: C0001 -- Colorado Springs Campus - 40235 - LAS-Innovation Program

Schedule : Part-time

Posting Date : May 6, 2024

Unposting Date : Ongoing Posting Contact Name: Angus Chassels Posting Contact Email: achassel@uccs.edu (https://apptrkr.com/get_redirect.php?id=5240539&targetURL=achassel@uccs.edu) Position Number: 00400614

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The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.