POSITION OBJECTIVE

Working with a high degree of independence and under general direction, provide overall administrative expertise for a variety of department and center related functions, including overall management of the Director's activities which includes organizing and preparing for review finance, budget, grant administration, human resources, faculty and staff recruitment, overall organization, purchasing, and space and facilities planning activities. The Case Comprehensive Cancer Center (Case CCC) is a partnership organization supporting all cancer related research efforts at Case Western Reserve University, University Hospitals Cleveland Medical Center, and the Cleveland Clinic. The administrative coordinator functions as a technical resource and advisor exercising discretion and independent judgment. The administrative coordinator has authority to accomplish major objectives, investigate, and resolve matters relating to faculty and staff, and has the authority to formulate, affect, interpret, or implement management policies or operating practices in activities involved with the director.

ESSENTIAL FUNCTIONS

Manage administrative operations within the office of the Cancer Center director. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and direct the implementation of changes. Develop and oversee support systems for the office, both electronic and manual, to ensure the most effective delivery of services. Has overall responsibility for the smooth functioning of the Director's office. Process complex, highly confidential, strategic, and time-sensitive information. Arrange meetings and maintain necessary correspondence with attendees. Take minutes. Relay information on sensitive matters to constituents within and external to the university. Responsible for assuring response to both official and casual communications with the office of the director and the various constituencies. Compare and evaluate possible courses of conduct and recommend to the director the best course of action. May resolve issues on behalf of the center director. Process and maintain confidential records. (20%)

Consult and represent the Case CCC as designated in communicating with internal and external constituents including preparation of correspondence, manuscripts, manuscript reviews, reports, and presentations. Independently research, prioritize, and follow up on multiple incoming issues, and concerns addressed to the director including those of a sensitive and confidential nature; determine the appropriate course of action, referral, and response. Advise in the understanding and interpretation of university policies and procedures, as appropriate, and help ensure that department and center operations comply with policy provisions and standards from the institution. Investigate and resolve matters of significance under the direction of the director and associate director for administration. Attend administrative meetings and conferences to achieve cooperation between functions. (15%)

Develop and create content for letters of support and recommendation for individuals submitting grants and those applying for promotion and tenure. Produce well-researched, organized, and accurate content on tight deadlines. Communicate with leadership, collaborators, and potential interview sources for accurate details. Prepare original reports, briefing, presentations, letters, and memoranda. Interface with Center members for coordination and information sharing, and development of processing systems to enhance efficiency in scheduling meetings, data processing, and preparation of written reports, preparation of slides and brochures for presentations locally and national