Position Title: Administrative Coordinator  

Division: Community Developmental Services (CDS)

Supervised by: CDS Director Summary of Administrative Coordinator:

The Admin Coordinator will; provide ongoing administrative support to CDS staff with a particular emphasis on compliance with AHS and DAIL regulations as pertains to Master Grant requirements, grievance and appeals, and the DAIL/DDS System of Care Plan; Monitor and report client and program related data; design, monitor and report Agency required administrative information and assist in the ongoing operation of Community Developmental Services.

Responsibilities and Duties:

• Collaborate with division director, assistant directors, program coordinators and fiscal coordinator to manage administrative tasks.

• Assist in developing program policies and procedures in collaboration with HR and CDS Leadership Team.

• Supervise staff when assigned by the program director.

• Substitute for program coordinators as necessary and when assigned by the program director.

• Attend and conduct staff meetings at WCMH as required

• When assigned by program director, represent the program at statewide meetings.

• Training and resource development for program in conjunction with Human Resources

• SIS-A coordination

• Encounter data/Compliance (Quality & Monitoring) administration

• Communicates meeting follow up information, sends out agendas, minutes, meeting invites, and other correspondence in support of division wide communication and collaboration.

  EMR & Compliance

• Primary UEMR super user.

• Assist staff to ensure adequacy of content of documentation.

• Ensure compliance.

• ISA Training

  Recruitment & Training

• Coordinate division trainings with agency Training Coordinator.

• Provide role-based onboarding to new CDS staff

• Train CDS staff in service entry/UEMR

• Primary expense reimbursement super user

• Primary HRIS super user, including payroll and applicant tracking system

• Coordinate division hiring needs with agency Recruiters.

• Primary point of contact for interviews/screenings/references/PIFs

  Data Management

• Manages CDS Master Grant Data requirements

• Manage and reports data to DMH.

  Additional Requirements:

• Ability to interact professionally in written and verbal communication with clients, staff, and other external community stakeholders.

• Valid driver’s license, and access to reliable transportation.

• Ability to lift and carry 50 pounds as well as execute restraint techniques.

• Willingness to work flexible hours.

• Commitment to WCMHS vision to achieve Healthy Neighbors and Healthy Communities by leading the way to wellness through collaborative, inclusive and compassionate care.

• Commitment to WCMHS mission through advocacy for the inclusion of all persons into our communities through active encouragement of client self-determination and recovery.

• Commitment to serving all community developmental services clients by providing trauma-informed services to support their achievement of their highest potential and best possible quality of life.

  QUALIFICATIONS:

  You may be a successful candidate if you have experience in:

• Data Entry

• Services to/with individuals experiencing developmental and intellectual disabilities and their families

• Electronic Health Records

• Training, Coordination and Development

• Proficient in Microsoft Suite

  Education:  Bachelor’s Degree in human service or related field required, MA preferred.

Powered by JazzHR